Qaflo
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Feature

Fleet tracking inside your ERP, not beside it

GPS units on your vans, on a live map, in the same system that holds the job and the customer. No second login, no separate tracking invoice, and a site visit that is verified against where the vehicle actually was.

Book a demoSee pricing, from AED 900 a month

Qaflo is ERP software for UAE contractors: quotations, purchasing, stock, job costing, invoicing, the VAT return and payroll, in one system.

Vehicle day · V-01010 Sep 2026 · replayed from the tracker
82.4 km5 trips
LeftTripkmIdle
07:42Yard → Al Quoz workshop14.20:06
09:10Workshop → Villa 12, Northwind21.80:12
12:35Villa 12 → Fabrikam Surfaces18.90:04
14:20Fabrikam → Al Quoz workshop16.10:09
16:05Workshop → Yard11.40:02

Suggested visit · stopped 1h 38m at Northwind Hospitality, Villa 12 · fresh tracker fix · awaiting verification

The stop is offered as a visit, for a manager to verify. Nothing is attached to the nearest customer. Sample day.

One system, so the van and the job know about each other

Most contractors buy tracking from a tracking company and an ERP from an ERP company, and the two never meet. That is why "was the team actually on site on Tuesday" is a question nobody can answer from either screen. Here the vehicle, the driver, the customer address and the job are the same database, so the answer is a report rather than an argument.

  • Live positions, trip history and idle time from Teltonika devices
  • Geofences, an engine-on / moving / idle split, and a device command channel
  • Driver assignment, whether or not that driver has an ERP login
  • No second subscription and no second login
The Qaflo live fleet map showing tracked vehicles across Dubai and Abu Dhabi

Replay any day, trip by trip

Pick a vehicle and a date and the whole day draws on the map: every trip, every stop, and how long the engine ran without the van moving. Press replay and the van drives it again, with the clock and its speed running along the bottom of the screen, so the question of where it was at ten past three is answered by watching rather than by asking the driver.

  • Distance, engine-on, moving and idling time, and peak speed for the day or for one trip
  • A timeline of trips and stops across the day, with a speed profile under it
  • Replay fast, normal, slow or in real time, and jump to any trip or stop from the journal
The Qaflo vehicle history screen, replaying a van’s day of trips and stops on the map with a speed timeline below

Site visits located by evidence, in a fixed order of precedence

The rule is written down and the system does not bend it. If the assigned van tracker has a fix inside the window, that fix is the visit location. If it does not, the rep phone GPS is the fallback. If there is neither, the visit is recorded as unlocated and nothing is invented to fill the gap.

  • The tracker wins when its fix is fresh, ahead of the phone and ahead of memory
  • Stops are matched to a customer address and offered as suggested visits for a manager to verify
  • Unmatched stops stay unmatched rather than being attached to the nearest customer
  • The daily visits sheet per rep is a report, generated rather than retyped

Addresses built for this country

A pin is only useful if the driver can find the door. Every customer carries a UAE address record: unit, floor, building, area, emirate, PO Box and Makani number, with a coordinate whose source is recorded rather than assumed. Addresses migrated from a legacy system come across with that provenance intact.

The modules behind it

Where this lives in the platform

One database underneath all of it, so what you enter here is what everyone else reads.

Field & fleetWhere the van went, where the rep checked in, and which customer that visit belongs to. On a live map inside the same system that holds the job, with no second login and no separate tracking bill.Sales & CRMEnquiries, quotations and their revisions, orders and deliveries on one pipeline. The quotation that was accepted is the one the job gets built from, and both are still there when the client asks.
Questions

What people ask about this

Not answered here? Ask us directly.

Do we need a separate tracking subscription?
No. Fleet tracking is part of the platform and is included at every price level. You buy the GPS hardware once; there is no second monthly bill and no second login.
Which trackers does it work with?
Teltonika devices, over a raw TCP gateway, with a device configuration shadow and a command channel back to the unit.
Can it prove a rep visited a customer?
It can show you the evidence and it will not invent any. If the assigned vehicle had a fresh GPS fix at the customer address, that is the visit location. Otherwise the phone GPS is used, and if there is neither the visit is marked unlocated.
More features

The other things it does end to end

Job costingMargin that moves as cost landsOpen
WPS payrollBank-ready SIF, to the CBUAE formatOpen
VAT return (FTA 201)Built box by box from posted invoicesOpen
UAE e-invoicingThe 2027 mandate, and where we fitOpen
Sample trackingEvery board back, or you know who has itOpen

See fleet tracking on your own data

Book a working session and we will walk it through one of your own jobs rather than a demo dataset.

Book a demo

Not ready for a demo? See the prices or call +971 52 941 2323.