Can site teams sign off stages from site?
Yes. Check-in and stage sign-off happen from site, against the job. Teams use the web app from a phone browser, with nothing to install on each phone.
By trade
MEP contractor ERP for the UAE
Mechanical, electrical and plumbing work is won in the office and done somewhere else. Qaflo puts material reservation, site sign-off and the van carrying the parts in the same system as the job and the customer, so progress reaches the office without a WhatsApp group full of photographs.
Qaflo is ERP software for UAE contractors: quotations, purchasing, stock, job costing, invoicing, the VAT return and payroll, in one system.
Site sign-off · JOB-2026-0307Contoso Residences · Tower B, level 12 · HVAC
Installationsigned off
| From site | |
|---|---|
| Checked in from site · phone browser | 09:42 |
| Van V-07 · tracker fix at the customer address | 2 min old |
| Copper pipe 3/8", reserved for this job | 60 m issued |
| Visit located from | the vehicle |
What is different here
The van is part of the job record
Fleet tracking sold separately gives you a map and a second login. Because the GPS sits behind the same backend as the customer list, a site visit can be checked against where the vehicle actually was — so a completed call is evidence rather than a claim, and nobody is invoicing a visit that did not happen.
What changes
What you stop doing by hand
Every line below is something the platform does today. Nothing here is a roadmap item, and any of it can be shown to you live.
- Material reserved per job before procurement starts, so two sites are not promised the same stock
- Field check-in and stage sign-off from site, against the job rather than against a date
- GPS on your vans, on a live map, in the same system that holds the job and the customer
- Visits matched against the customer they were meant for, from the vehicle’s own position
- The same shape works for AMC rounds and facilities-management contracts, not only new installs
The modules behind it
Where this lives in the platform
Projects & production →Plan the job, issue material against it, move it through the workshop and out to site, and close it with a signed handover.Field & fleet →Where the van went, where the rep checked in, and which customer that visit belongs to.Procurement & inventory →Buy against the job, receive against the order, and know what stock is already spoken for before you promise it to somebody else.
Questions
Questions from MEP & field service firms
Do we need a separate vehicle tracking subscription?
No. Tracking is part of the platform, from Teltonika devices, in the same system as the job and the customer. You buy the hardware once; there is no second login and no second monthly bill.
Does it work for AMC and maintenance contracts?
The same job shape works for AMC rounds and facilities-management contracts, not only for new installs.
Everyone who has to live with it
The same job, from each desk
An ERP that only works for one seat gets abandoned by the other six. Same database, same records, a different answer per role.
- Owner / MD →You find out a job lost money when the final invoice goes out.
- Finance →Month-end is a week of re-typing between the ERP and a spreadsheet.
- Projects & operations →The plan in the office and the reality on site are two different stories.
- Estimating & sales →Every quote is rebuilt in a spreadsheet, and revision three lives in somebody’s inbox.
- Procurement →You order what is already sitting in the store, and you find out at the goods receipt.
- Store & inventory →Stock on paper and stock on the rack stopped agreeing months ago.
- HR & payroll →Visa expiry is a WhatsApp reminder, and WPS is a bank file somebody builds by hand.
Not quite you? The other trades on the same lifecycle:
See it on one of your own MEP & field service jobs
Book a working session and we will walk the platform through a job from your own pipeline, not a generic demo tenant.
Not ready for a demo? See the prices or call +971 52 941 2323.