Qaflo
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Feature

Job costing software for UAE contractors

Every purchase order, every material issue and every payroll day lands against the job that consumed it, so the margin on a fit-out contract is a number you can open rather than a number you find out in March.

Book a demoSee pricing, from AED 900 a month

Qaflo is ERP software for UAE contractors: quotations, purchasing, stock, job costing, invoicing, the VAT return and payroll, in one system.

Job costing · Villa 12 lobbyNorthwind Hospitality LLC · as at 23 Sep
JOB-0211Production
ActualCommittedRemaining of planned
Material3,150 + 10,080of 14,200
Labour days1,800of 6,000
Plant600of 1,500
AEDPlannedCommittedActualRemaining
Material14,20010,0803,150970
Labour6,00001,8004,200
Plant1,5006000900
Total21,70010,6804,9506,070

Contract value ex VAT 31,380 − planned 21,700Margin 9,680 · 30.8%

Subcontract cost is not included in this report.

Committed lands when the PO is approved, weeks before the bill. Sample document; the figures are illustrative.

The cost arrives when the commitment does, not when the invoice does

A job goes over budget weeks before anyone can prove it, because the purchase order was raised in March and the supplier bill turns up in May. Qaflo counts the commitment the moment the PO is approved, so the job card shows what you have spent and what you have promised to spend, side by side, while there is still time to do something about it.

  • Committed cost from approved purchase orders, before a single bill arrives
  • Material issued from your own warehouses, valued at moving average rather than at list price
  • Logged timesheet days, valued at the monthly wage divided by that month payment days
  • Every figure drills through to the document that produced it

One job card, planning through to closure, with a costing report attached to it

Job costing here is not a separate module you remember to update. The job moves through Planning, Material Prep, Procurement, Production, Delivery, Installation and Closure, and the costing report reads whatever those stages produced. Nobody re-keys anything into a costing spreadsheet, which is the step that always stops.

  • A material plan on the card, checked against stock before procurement starts
  • Production sub-stages for carpentry, metal, painting and tailoring
  • Approvals on any document, with escalation and a My Approvals inbox
  • Full audit trail at every handover, so "who approved this" has an answer

The estimate stays behind the price

Every quotation line keeps the build-up that produced its rate, and that build-up follows the job once the customer says yes.

  • Material, labour, plant and subcontract lines, then your own markup schedule for overhead, wastage and profit. Price a line from a supplier’s quote instead and it is recorded as that. A rate typed by hand says so.
  • Win the quotation and its build-up becomes the job’s planned cost, so stock issued, purchases and labour days are measured against the figures you priced with rather than a budget somebody typed in again.
  • Material added after award goes through the approval workflow you set up, proposed as absorbed or billable. Planning cannot close while one is pending, and an approved billable extra becomes a variation order.
Said out loud

What it does not do yet, said out loud

Subcontract cost is not in the roll-up. If you award a package to another contractor, that cost is not counted against the job today and the report says so on its face rather than quietly under-reporting your spend. Timesheets hold days, not hours, because wages here are monthly and pretending otherwise would put false precision on the labour line.

Counted on the job
  • Purchase orders, from approval
  • Material issued from stock
  • Logged labour days
Not counted today
  • Awarded subcontract packages
  • Labour hours (days only)
The modules behind it

Where this lives in the platform

One database underneath all of it, so what you enter here is what everyone else reads.

Projects & productionPlan the job, issue material against it, move it through the workshop and out to site, and close it with a signed handover. Cost lands on the job as it happens, not when somebody reconciles it at month end.Procurement & inventoryBuy against the job, receive against the order, and know what stock is already spoken for before you promise it to somebody else. Multi-warehouse, with a real ledger and moving-average valuation underneath.ReportingReports over your own ledger and your own pipeline, each date-ranged, drillable to the document it came from, and exportable to Excel, CSV or PDF — including the FTA VAT 201 return, box by box.
Questions

What people ask about this

Not answered here? Ask us directly.

Does job costing include subcontractor packages?
Not today. There is no subcontract document in the product, so awarded packages are not counted in the roll-up, and the job costing report prints that limitation rather than showing you a total that quietly excludes it. Material, purchase and labour are all counted.
Can we see cost per job while the job is still running?
Yes, and that is the point of counting committed cost. As soon as a purchase order is approved the money is on the job card, weeks before the supplier bill exists. The report is date-ranged and drills into the underlying documents.
Does it export to Excel?
Yes. Every report on the platform exports to Excel, CSV or PDF, job costing included.
More features

The other things it does end to end

WPS payrollBank-ready SIF, to the CBUAE formatOpen
VAT return (FTA 201)Built box by box from posted invoicesOpen
UAE e-invoicingThe 2027 mandate, and where we fitOpen
Fleet trackingYour vans on a live map, beside the jobOpen
Sample trackingEvery board back, or you know who has itOpen

See job costing on your own data

Book a working session and we will walk it through one of your own jobs rather than a demo dataset.

Book a demo

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