Does Qaflo track retention?
Yes. Retention is held on the sales order and aged by release dates worked out from handover and the defects-liability period, so what is owed and when it comes due is a report rather than an afternoon with a spreadsheet.
By trade
Construction ERP software for UAE contracting companies
Job costing that keeps up with the site. Every purchase order, delivery, stock issue and labour day lands against the project it belongs to, and invoices raised as the work is delivered carry retention through to its release date instead of leaving it in somebody’s spreadsheet.
Qaflo is ERP software for UAE contractors: quotations, purchasing, stock, job costing, invoicing, the VAT return and payroll, in one system.
Retention · SO-2026-0197Contoso Properties · Warehouse fit-out
Aged inAR ageing
| Held on the order | |
|---|---|
| Contract value | 1,200,000.00 |
| Retention held on the order · 10% | 120,000.00 |
| Handover | 14 Jun 2026 |
| Defects-liability period | 12 months |
| Tranche 1 · due at handover | 14 Jun 2026 |
| Tranche 2 · due after the DLP | 14 Jun 2027 |
What is different here
Retention is a date, not a note
Retention held across a dozen live projects is the money most contracting firms cannot answer for on demand. Held as a percentage in a spreadsheet it stops being a number anyone chases. Qaflo holds it on the sales order, with release dates worked out from handover and the defects-liability period, so what is owed and when it comes due is a report rather than an afternoon of reconstruction.
What changes
What you stop doing by hand
Every line below is something the platform does today. Nothing here is a roadmap item, and any of it can be shown to you live.
- Invoices raised stage by stage from what was delivered, with retention held on the order and its release dates worked out from handover
- Committed cost from purchase orders and stock issues on the job margin, before the invoice arrives
- One profit and loss per project, and a group view across several trade licences under one login
- Approvals on anything above your threshold, with escalation and a My Approvals inbox
- The FTA VAT 201 derived from your own posted invoices and supplier bills, box by box
The modules behind it
Where this lives in the platform
Projects & production →Plan the job, issue material against it, move it through the workshop and out to site, and close it with a signed handover.Finance & VAT →A real double-entry ledger underneath, not a spreadsheet with totals.Reporting →Reports over your own ledger and your own pipeline, each date-ranged, drillable to the document it came from, and exportable to Excel, CSV or PDF — including the FTA VAT 201 return, box by box.
Questions
Questions from construction & contracting firms
Can we see cost on a project before the supplier invoice arrives?
Yes. Committed cost from purchase orders and stock issues lands on the job margin as soon as it is committed, before the invoice exists.
Does job costing include subcontract packages?
Not today. There is no subcontract document in the product, so awarded packages are not counted in the roll-up, and the job costing report prints that limitation rather than showing a total that quietly excludes it.
Everyone who has to live with it
The same job, from each desk
An ERP that only works for one seat gets abandoned by the other six. Same database, same records, a different answer per role.
- Owner / MD →You find out a job lost money when the final invoice goes out.
- Finance →Month-end is a week of re-typing between the ERP and a spreadsheet.
- Projects & operations →The plan in the office and the reality on site are two different stories.
- Estimating & sales →Every quote is rebuilt in a spreadsheet, and revision three lives in somebody’s inbox.
- Procurement →You order what is already sitting in the store, and you find out at the goods receipt.
- Store & inventory →Stock on paper and stock on the rack stopped agreeing months ago.
- HR & payroll →Visa expiry is a WhatsApp reminder, and WPS is a bank file somebody builds by hand.
Not quite you? The other trades on the same lifecycle:
See it on one of your own construction & contracting jobs
Book a working session and we will walk the platform through a job from your own pipeline, not a generic demo tenant.
Not ready for a demo? See the prices or call +971 52 941 2323.